Specialist - Document Management

* Manage and maintain client-required documentation for employees and subcontractors.

* Ensure compliance with client, legal, and regulatory documentation requirements.

* Monitor and track document expiration dates, including occupational medical examinations, certifications, and mandatory training records.

* Coordinate employee mobilization activities to support timely access to client sites and projects.

* Submit and maintain records in client compliance and contractor management platforms (e.g., U-Verify, Avetta, RainbowTec).

* Review documentation for accuracy, completeness, and compliance before submission.

* Liaise with internal stakeholders, employees, vendors, and clients to resolve documentation and compliance issues.

* Support technical teams in meeting client onboarding and site access requirements.

* Generate and maintain compliance reports, dashboards, and tracking tools.

* Identify and escalate compliance risks, documentation gaps, and overdue requirements.

* Assist with internal and external audits by providing documentation and compliance evidence.

* Develop and maintain documentation procedures, guidelines, and record-keeping standards.

* Ensure compliance with data privacy and information security requirements when handling personal and sensitive information.

* Continuously improve documentation workflows and compliance processes to enhance operational efficiency.